Everything a director needs. Nothing they don't.
Leasehold Clarity is not a feature catalogue. It is a coherent operating system for your building — designed around the actual work of being an RTM or RMC director, not around what engineers think that work looks like.
Document & records management
Find any document in under 30 seconds.
The average RTM director wastes hours every month searching for documents that should take seconds to find. Leasehold Clarity gives your building a proper document vault — organised, searchable, and always accessible. Critically, it is your vault, independent of any managing agent.
- Secure, searchable storage for every document your building generates
- Auto-categorisation by type: leases, certificates, minutes, correspondence
- Compliance evidence maintained in one place — not dependent on your agent's systems
- Version history — always know which is the current document
- Share directly with solicitors, accountants, or managing agents
- Access on any device, with granular permission control per director
- Audit trail of who accessed, uploaded, or shared every document
Compliance calendar
Never miss a filing deadline.
Your building has more statutory obligations than most directors realise. Leasehold Clarity maps them all out, pre-loads the deadlines that apply to your building, and gives you enough advance warning to act — not react.
- Pre-loaded statutory calendar for RTM and RMC companies
- Companies House: confirmation statements, officer changes, annual accounts
- Insurance renewals and expiry tracking
- Fire risk assessment review dates and evidence maintenance
- Building safety obligations and statutory workflows — including Higher-Risk Buildings where applicable
- Service charge demand and reconciliation timelines
- Adjustable lead times — get your reminder 90, 60, or 30 days early
- Email and in-app alerts to all relevant directors
Service charge transparency
Turn disputes into conversations.
Service charge disputes are the single biggest source of conflict between directors and leaseholders. Most of them stem from opacity — not from the decisions themselves, but from a failure to explain them. Leasehold Clarity makes service charge finances genuinely transparent.
- Breakdown of every income line and expenditure item
- Resident-facing summary reports: clear, plain-English, no jargon
- Budget vs. actual tracking with running commentary
- Section 20 consultation workflow for major works
- Historical records so leaseholders can see the trend over time
- Export to PDF for annual accounts preparation
Resident communication hub
Communicate like a professional managing agent.
Sending a building-wide update should take five minutes, not an afternoon. Leasehold Clarity gives you a proper communications hub — with delivery tracking, acknowledgement confirmation, and a permanent audit trail of every notice sent.
- One-click announcements to all leaseholders or specific groups
- Track who has opened and acknowledged important notices
- Templates for common communication types: AGM notices, works updates, emergency notices
- Resident directory with contact preferences
- Statutory notice library — correctly formatted, legally sound
- Full communication history — every message, every recipient, every date
Meeting management
Run meetings that actually count.
AGMs and board meetings create legal obligations — notices, quorums, minutes, resolutions. Get any of those wrong and the meeting may not be valid. Leasehold Clarity structures your meetings correctly and handles the paperwork properly.
- Meeting notice generator with correct statutory lead times
- Agenda builder with standard and custom items
- Quorum calculator based on your building's constitution
- Structured minutes template that captures resolutions correctly
- Automatic distribution of approved minutes to all leaseholders
- Permanent searchable archive of all meeting minutes
- Proxy and voting record keeping
Companies House & statutory filings
Stay on the right side of Companies House.
Your RTM or RMC company has ongoing statutory obligations that do not stop because you are a volunteer. Late filings attract penalties and, in serious cases, compulsory strike-off. Leasehold Clarity keeps you ahead of every deadline.
- Confirmation statement due date tracking
- Officer appointment and resignation recording
- Registered office and SAIL address management
- Annual accounts filing reminder with preparation lead time
- Director/secretary change workflow with document generation
- PSC register maintenance
- Filing history log — know exactly what has been filed and when
Ready to see this in your building?
Start your free 14-day trial. No card required. We'll help you get set up on an onboarding call.